AMS Band Boosters Meeting Minutes September 7, 2016

AMS Band Boosters General Meeting, September 6, 2016

Attendance: Helen Bishop, Sarah Giuliano, Julie Seith, Jennifer Arbogast, Christy Shellabarger, Christy Shine, Susie Fee, Jill Feldman

Welcome to the 2016/17 School Year!

Our meeting kicked off with introductions of new and returning parents, and this year's board members.

Mrs. Bishop's Report:

Sign ups for 8th grade high school visitations are posted: Apex High School is September 23, and Apex Friendship High School is September 30. This is an opportunity for students to experience playing and marching in their assigned high school's marching band.

Band-a-Thon is set for October 7, 2016. This is one of our biggest fundraisers of the year, with a 2016 goal of $8000 and funds going directly to necessary items for the band, instruments, or the band room. Mrs. Bishop discussed plans for this year's Band-a-Thon, which will continue to include 6th, 7th and 8th grade performances for each other, raffles, pizza, and games. This year's instrument-throwing incentive will be tossing a trumpet! Prize donations will be needed, as are volunteers for this exciting event. More information to come.

All County auditions for 7th and 8th graders will be October 18th at Carnage Middle School. The deadline to sign up is October 5. Volunteers are needed - please consider if your child is participating. Students can come during CAT to practice with Mrs. Bishop.

Volunteers will also be needed for this year's Christmas Parade (7th and 8th graders), concert set-ups and take downs (December and May, most likely at Apex Friendship High School this year), and for 7th and 8th grade field trips.

Treasurer's Report:

Julie Seith briefly reviewed our initial 2016 budget, highlighting our main fundraisers (Band-A-Thon, Cookie Dough sales, and spiritwear) and expenses (instruments and equipment, clinicians, adjudicated performances, field trips, etc). Our fiscal year beginning balance is $3418 with a projected balance of $3756.

Fundraising Report:

Jennifer Arbogast reviewed using Amazon Smiles again this year, and also shared an opportunity with Chipotle for a designated AMS Band night, with 50% going to our band. We are looking at potentially doing one soon and another in the spring.

Historian Report:

Christy Shine discussed possibly changing our photo site, as Shutterfly was not very efficient last year. She also reported the need for more time to sort end of year photos for the final slide show, and one of our newest members volunteered to help!

Communications Report:

Christy Shellabarger reviewed the Mail Chimp process and the importance of having an accurate list of subscribed parent emails for the year.

Meeting dates for the rest of the school year: (subject to change)

October 3, November 7, December 5, January 9, February 6, March 6, April 3, May 1, June 5


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